How Figma Product Managers Leverage AI for Daily Operations
Ezra Mechaber details the creation of PM OS to automate workflows and enhance team productivity.
1The Origin of PM OS
Ezra Mechaber identified a gap in AI adoption among non-engineering staff at Figma. To address this, he transformed his personal Claude Code setup into a shared repository called PM OS. This system now hosts 31 distinct skills, enabling 60 to 70 product managers to standardize their daily workflows and increase operational efficiency.
2Repository Over Product Philosophy
PM OS functions as a collaborative repository rather than a standalone software product. This structure allows Figma product managers to contribute, refine, and share specific hooks or sub-repos. By keeping the codebase open for internal iteration, the team ensures that tools remain relevant and adaptable to their evolving daily requirements and challenges.
3Automating Growth with AutoXP
AutoXP serves as an automated growth product manager within the Figma ecosystem. During its initial deployment, the agent successfully identified a significant win on its very first experiment. The system operates with a single human checkpoint, balancing autonomous execution with necessary oversight to ensure that growth initiatives remain aligned with broader strategic goals.
4Enhancing Bug Bash Efficiency
The team utilizes Codex to perform bug bashing, catching critical issues that human reviewers might overlook. By automating the identification of technical discrepancies, the PMs reduce the time spent on manual quality assurance. This integration allows the product team to maintain higher standards of software stability while focusing their energy on feature development.
5Real-time Meeting Assistance
Mechaber integrated Jev to act as a real-time writing and meeting assistant. For a two-week period, this tool supported his participation in every meeting, providing immediate context and documentation. This application demonstrates how AI can serve as a digital chief of staff, managing information flow and reducing the cognitive load during discussions.
6Standardizing Team Synchronization
Maintaining alignment across 60 to 70 product managers is a complex task. The PM OS repository acts as the central source of truth for these automated workflows. By sharing these 31 skills, the team ensures that every member benefits from the same optimized processes, effectively keeping the entire organization in sync daily.
7Iterative Skill Development
The skills within PM OS were not built in isolation; they underwent a rigorous process of creation, roasting, and refinement. This iterative cycle ensured that only the most effective tools remained in the repository. By whittling down the collection, the team maintains a high-quality toolkit that directly addresses their most pressing operational needs.
8Strategic Lazy Productivity
Mechaber’s core philosophy is to be lazy in the right places by automating repetitive tasks. This approach shifts the focus of product managers from administrative maintenance to high-impact strategic work. As AI agents become more integrated into daily operations, the ability to orchestrate these tools becomes a critical skill for modern product leadership.
Original article: Lenny's Newsletter — How Figma Product Managers Leverage AI for Daily Operations